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5 reasons why you should replace Manager Approvals of T&E spend with Automation

Posted by Hari Balaji | Nov 14, 2019

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Let’s face it - no one likes Manager Approvals of T&E expenses:

Not submitting reports - You hate that your Manager is taking forever to approve your expenses and you’re calling his assistant to follow up twice a day.

Not Finance - No one likes reminding Managers to approve expenses on time.

Not even Managers - Managers consistently rate expense approvals as being amongst the least interesting aspects of their job

If that was not enough here are five more reasons you should consider getting rid of Manager approvals:

Managers are the bottleneck to quick reimbursements: Reporting managers often deprioritize and delay approving expenses of their reportees in favor of other tasks.

Managers assume Finance will catch what they missed: Managers consistently report that they’re very likely to rely on the safety net of the Finance team and, when short of time, approve their reportees’ expenses en masse.

Managers are biased: Managers are likely to go easy on their high performers or their favorites choosing to ignore their mistakes and transgressions while penalizing those who they might not favor.

Managers are inconsistent: When times are tough and pay cuts/job losses are in the offing, reporting managers are prone to look the other way on their team’s expense related foibles rather than pick up one more difficult conversation around expense violations. Further, some managers consistently go easy on their reportees while others stick to the letter of what expense policies allow for when it comes to approving expenses.

and finally

Managers’ time is too valuable to spend on expense approvals!

Knowing all the other issues associated with Manager approvals, it is safe to say that approving expenses is probably not worth their time.

Managers bring valuable context to business expenses and their inputs should very much be considered but this should be done at the point when expense policies are being designed allowing for customizations at the team level.

From an enforcement perspective though, an automated expense audit solution like Robana might do a far better job at monitoring T&E spends. If you’re interested in knowing more about how automated expense audit can help your firm, email us at hello@robana.ai.

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